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F I S C A L I M P A C T R E P O R T

SPONSOR Carraro

ORIGINAL DATE

LAST UPDATED

1/22/08

HB

SHORT TITLE Electronic Medical Records Act

SB 305

ANALYST Hanika-Ortiz

APPROPRIATION (dollars in thousands)

Appropriation

Recurring

or Non-Rec

Fund

Affected

FY08

FY09

$.1 (see narrative) Recurring

General Fund

(Parenthesis ( ) Indicate Expenditure Decreases)

Relates to Appropriation in the General Appropriation Act

ESTIMATED ADDITIONAL OPERATING BUDGET IMPACT (dollars in thousands)

FY08

FY09

FY10 3 Year

Total Cost

Recurring

or Non-Rec

Fund

Affected

Total

$.01

Recurring Various

(Parenthesis ( ) Indicate Expenditure Decreases)

SOURCES OF INFORMATION

LFC Files

Responses Received From

Department of Health (DOH)

Health Policy Commission (HPC)

New Mexico Corrections Department (NMCD)

SUMMARY

Synopsis of Bill

Senate Bill 305 enacts the Electronic Medical Records Act which authorizes the creation, use

and maintenance of electronic medical records; provides for individual rights with respect to the

disclosure of information contained in electronic medical records, provides for the protection of

privacy of electronic medical records, and, establishes penalties for the misuse of electronic

medical records.

Specific provisions within the bill include:

Sections 1, 2 and 3 site the title and the purpose of the act; and, provides for definitions as used

within the act.

Senate Bill 305– Page

2

Sections 4 and 5 require the New Mexico Telehealth and Health Information Technology

Commission (THITC) to first develop and present a plan to the DOH for the implementation of

medical electronic claims and submissions by June 9, 2009; and, develop and present a plan to

the DOH for the implementation of an electronic medical records system for use and exchange of

information by June 1, 2010 for all health care providers, health care institutions and health

insurance companies doing business in New Mexico. All implementation plans will be presented

to the Governor and the legislature by the DOH and the THITC regarding all specific legislation

or necessary appropriations.

Section 6 establishes provisions recognizing the legal equivalent of electronic records and

signatures.

Section 7 includes provision to require an electronic medical record or electronic signature to be

attributable to an individual if it was the act of the individual.

Section 8 provides that a notarized signature for a medical record is satisfied if the electronic

signature is logically associated with the medical record or signature pertaining to the medical

record.

Section 9 extends the current medical record retention requirements to electronic medical

records.

Section 10 includes provisions that electronic medical records and electronic signatures are not

to be excluded in evidentiary proceedings solely because they are in electronic form.

Section 11 includes detailed provisions focused on the disclosure of health care information from

an individual’s electronic medical record; and, includes provisions for how an individual might

choose to exclude information from such disclosure.

Section 12 would establish guidance as stated in Section 11 for both in-state and out-of-state

disclosure of information.

Section 13 provides for the rights of persons that are authorized to consent to health care for

another, to have the same rights and powers related to that information under the Electronic

Medical Records Act. Includes the same rights and protections for emancipated minors.

Section 14 allows for the disclosure of medical record information for the purpose of research in

accordance with federal regulations.

Section 15 includes provisions for penalties for misuse of electronic medical records.

FISCAL IMPLICATIONS

The Executive is requesting a FY08 and FY09 special appropriation of $1.3 million for start-up

costs associated with establishing and transitioning to a health coverage authority as proposed in

HB 62; and, for the initial electronic health transactions planning work as described in Senate

Bill 305. It is unclear what portion of this special appropriation will be solely directed toward

this planning work; and, what entity will be directed to administer the funding.

Senate Bill 305– Page

3

The activities within this bill have the potential to require annual General Fund appropriations

not only for start-up costs and maintenance of a statewide system for electronic submissions, but

also for any extensive training and on-going technical support needs of users statewide.

NMCD reports that one of the duties of the TNIFC is to realistically assess cost implications for

all health care providers, including contract medical providers of prison inmates.

SIGNIFICANT ISSUES

The provisions within SB 305 include the fourth component of the Governor’s

HealthSOLUTIONS initiative;

and, are an attempt to control costs and increase health care

quality through electronic medical claims and submissions, and electronic medical records.

The

bill tasks the DOH and THITC with making recommendations to the Governor and the

Legislature in FY09 and FY10 regarding future appropriations or specific legislation needed to

implement a statewide electronic medical claims and submission, and electronic medical records

system.

A little less than 25% of office-based physicians nationwide have gone digital, and only 10%

write their prescriptions electronically according to the most recent Center for Disease Control

data. Health care providers have reported that the primary barriers to health information

technology adoption are high initial acquisition and implementation costs and the disruptive

effects on their practices during implementation.

PERFORMANCE IMPLICATIONS

The HPC reports that the NMHIC is an effort by public and private health systems, insurers and

employers in New Mexico to develop a common, electronic, health information exchange

network. NMHIC will address both urban and rural areas of New Mexico in its initial three-year

phase, specifically the Albuquerque Metropolitan area and the Taos community.

ADMINISTRATIVE IMPLICATIONS

DOH reports the bill supports the Department’s strategy of expanding the use of electronic

medical records.

CONFLICT, DUPLICATION, COMPANIONSHIP, RELATIONSHIP

Duplicates HB 37

Companion to HB 62: the HealthSOLUTIONS Act

Relates to SB 3: Health Security Act, which also includes requirements for electronic records

Relates to the Executive General Fund Budget Recommendation that includes $909.2 thousand

for Information Technology Investment in Telehealth & Electronic Health Transactions in FY09

TECHNICAL ISSUES

DOH recommends providing a definition of “health care insurance company" to further clarify if

all underwriters of health care, including self-insurance plans, would be included in the

provisions of the bill.

Senate Bill 305– Page

4

The data from an electronic health records system should be able to be used anonymously for

statistical reporting for purposes of quality improvement, outcome reporting, resource

management, and public health communicable disease surveillance. It is unclear whether this

provision is provided for within the bill.

Section 14 could include an exemption for the purpose of “organ and tissue donation".

WHAT WILL BE THE CONSEQUENCES OF NOT ENACTING THIS BILL

A statewide electronic medical claims submission and electronic medical records implementation

plan will not be initiated by way of this bill.

QUESTIONS

Will there be the ability to exchange medical information with providers in other states that do

not have electronic medical record or electronic claims submission capability.

AHO/mt