HOUSE BILL 358

49th legislature - STATE OF NEW MEXICO - first session, 2009

INTRODUCED BY

Ben Lujan

AN ACT

RELATING TO THE GENERAL SERVICES DEPARTMENT; REQUIRING PREVENTIVE MAINTENANCE PLANS FOR PUBLIC BUILDINGS; PROVIDING FOR A WEB-BASED FACILITY MAINTENANCE INFORMATION MANAGEMENT SYSTEM.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:

     Section 1. A new section of the Property Control Act is enacted to read:

     "[NEW MATERIAL] PREVENTIVE MAINTENANCE PLANS REQUIRED.--

          A. A state agency or political subdivision that occupies a facility under the jurisdiction of the division, or will occupy a facility if it is yet to be acquired or built, and acts as the representative of the division pursuant to a use agreement shall file with the division as part of the use agreement a preventive maintenance plan for that facility as provided for in Subsection C of this section.

          B. Subject to the implementation schedule provided for in Subsection C of this section, a preventive maintenance plan for a facility shall be filed with the division prior to the expenditure of a capital outlay appropriation for that facility.

          C. The division shall adopt guidelines that will assist a state agency or political subdivision in the development and implementation of a preventive maintenance plan. In developing the guidelines, the division shall ensure that they are not overly complex and that they are user-friendly. The guidelines shall include a schedule of implementation for each affected facility and the major requirements for establishing and implementing a preventive maintenance plan, including:

                (1) necessary budgets, personnel and staff support;

                (2) staff training; and

                (3) evaluation and auditing.

          D. The division shall develop, implement and maintain a uniform web-based facility maintenance information management system. Within available appropriations, the division shall develop a schedule and procedure for phasing all facilities under its jurisdiction into the system. The facility maintenance information management system shall:

                (1) provide a centralized database of maintenance activities to allow for monitoring, supporting and evaluating maintenance efforts;

                (2) provide comprehensive maintenance request and expenditure information to the state agency or political subdivision responsible for filing a preventive maintenance plan; and

                (3) facilitate training of facilities maintenance and management personnel.

          E. To the extent resources are available, the division shall provide assistance to the appropriate entities in developing and implementing a preventive maintenance plan.

          F. As used in this section, "preventive maintenance" means the regularly scheduled repair and maintenance needed to keep a building component operating at peak efficiency and to extend its useful life. "Preventive maintenance" includes scheduled activities intended to prevent breakdowns and premature failures, including periodic inspections, lubrication, calibrations and replacement of expendable components of equipment."

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