SENATE BILL 35

49th legislature - STATE OF NEW MEXICO - second session, 2010

INTRODUCED BY

Timothy M. Keller

AN ACT

RELATING TO PUBLIC PROPERTY; PROVIDING FOR THE DISPOSITION OF USED STATE VEHICLES BY THE GOVERNING AUTHORITY OF EACH STATE AGENCY, LOCAL PUBLIC BODY, SCHOOL DISTRICT AND STATE EDUCATIONAL INSTITUTION.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:

     Section 1. Section 13-6-1 NMSA 1978 (being Laws 1961, Chapter 100, Section 1, as amended) is amended to read:

     "13-6-1. DISPOSITION OF OBSOLETE, WORN-OUT OR UNUSABLE TANGIBLE PERSONAL PROPERTY.--

          A. The governing authority of each state agency, local public body, school district and state educational institution may dispose of any item of tangible personal property, except for a used state vehicle, belonging to that authority and delete the item from its public inventory upon a specific finding by the authority that the item of property is:

                (1) of a current resale value of five thousand dollars ($5,000) or less; and

                (2) worn-out, unusable or obsolete to the extent that the item is no longer economical or safe for continued use by the body.

          B. The governing authority shall, as a prerequisite to the disposition of any items of tangible personal property except for a used state vehicle:

                 (1) designate a committee of at least three officials of the governing authority to approve and oversee the disposition; and

                (2) give notification at least thirty days prior to its action making the deletion by sending a copy of its official finding and the proposed disposition of the property to the state auditor and the appropriate approval authority designated in Section 13-6-2 NMSA 1978, duly sworn and subscribed under oath by each member of the authority approving the action.

          C. A copy of the official finding and proposed disposition of the property sought to be disposed of shall be made a permanent part of the official minutes of the governing authority and maintained as a public record subject to the Inspection of Public Records Act.

          D. The governing authority shall dispose of the tangible personal property, except for a used state vehicle, by negotiated sale to any governmental unit of an Indian nation, tribe or pueblo in New Mexico or by negotiated sale or donation to other state agencies, local public bodies, school districts, state educational institutions or municipalities or through the central purchasing office of the governing authority by means of competitive sealed bid or public auction or, if a state agency, through the surplus property bureau of the transportation services division of the general services department.

          E. Except for the disposition of a used state vehicle, a state agency shall give the surplus property bureau of the transportation services division of the general services department the right of first refusal when disposing of obsolete, worn-out or unusable tangible personal property of the state agency.

          F. If the governing authority is unable to dispose of the tangible personal property, other than a used state vehicle, pursuant to Subsection D or E of this section, the governing authority may sell or, if the property has no value, donate the property to any organization described in Section 501(c)(3) of the Internal Revenue Code of 1986.

          G. If the governing authority is unable to dispose of the tangible personal property pursuant to Subsection D, E or F of this section, it may order that the property be destroyed or otherwise permanently disposed of in accordance with applicable laws.

          H. If the governing authority determines that the tangible personal property is hazardous or contains hazardous materials and may not be used safely under any circumstances, the property shall be destroyed and disposed of pursuant to Subsection G of this section.

          I. No tangible personal property shall be donated to an employee or relative of an employee of a state agency, local public body, school district or state educational institution; provided that nothing in this subsection precludes an employee from participating and bidding for public property at a public auction.

           J. This section shall not apply to any property acquired by a museum through abandonment procedures pursuant to the Abandoned Cultural Properties Act."

     Section 2. Section 13-6-2 NMSA 1978 (being Laws 1979, Chapter 195, Section 3, as amended) is amended to read:

     "13-6-2. SALE OF PROPERTY BY STATE AGENCIES OR LOCAL PUBLIC BODIES--AUTHORITY TO SELL OR DISPOSE OF PROPERTY--APPROVAL OF APPROPRIATE APPROVAL AUTHORITY.--

          A. Providing a written determination has been made, a state agency, local public body, school district or state educational institution may sell or otherwise dispose of real or tangible personal property, except for a used state vehicle, belonging to the state agency, local public body, school district or state educational institution.

          B. Except for the disposition of a used state vehicle, a state agency, local public body, school district or state educational institution may sell or otherwise dispose of real property:

                (1) by negotiated sale or donation to an Indian nation, tribe or pueblo located wholly or partially in New Mexico, or to a governmental unit of an Indian nation, tribe or pueblo in New Mexico, that is authorized to purchase land and control activities on its land by an act of congress or to purchase land on behalf of the Indian nation, tribe or pueblo;

                (2) by negotiated sale or donation to other state agencies, local public bodies, school districts or state educational institutions;

                (3) through the central purchasing office of the state agency, local public body, school district or state educational institution by means of competitive sealed bid, public auction or negotiated sale to a private person or to an Indian nation, tribe or pueblo in New Mexico; or

                (4) if a state agency, through the surplus property bureau of the transportation services division of the general services department.

          C. A state agency shall give the surplus property bureau of the transportation services division of the general services department the right of first refusal to dispose of tangible personal property, except for a used state vehicle, of the state agency. A school district may give the surplus property bureau the right of first refusal to dispose of tangible personal property, except for a used state vehicle, of the school district.

          D. Except as provided in Section 13-6-2.1 NMSA 1978 requiring state board of finance approval for certain transactions, sale or disposition of real or tangible personal property, except for a used state vehicle, having a current resale value of more than five thousand dollars ($5,000) may be made by a state agency, local public body, school district or state educational institution if the sale or disposition has been approved by the state budget division of the department of finance and administration for state agencies, the local government division of the department of finance and administration for local public bodies, the public education department for school districts and the higher education department for state educational institutions.

          E. Prior approval of the appropriate approval authority is not required if the tangible personal property is to be used as a trade-in or exchange pursuant to the provisions of the Procurement Code.

          F. The appropriate approval authority may condition the approval of the sale or other disposition of real or tangible personal property, except for a used state vehicle, upon the property being offered for sale or donation to a state agency, local public body, school district or state educational institution.

          G. The appropriate approval authority may credit a payment received from the sale of such real or tangible personal property to the governmental body making the sale. The state agency, local public body, school district or state educational institution may convey all or any interest in the real or tangible personal property without warranty.

          H. This section does not apply to:

                (1) computer software of a state agency;

                (2) those institutions specifically enumerated in Article 12, Section 11 of the constitution of New Mexico;

                (3) the New Mexico state police division of the department of public safety;

                (4) the state land office or the department of transportation;

                (5) property acquired by a museum through abandonment procedures pursuant to the Abandoned Cultural Properties Act;

                (6) leases of county hospitals with any person pursuant to the Hospital Funding Act;

                (7) property acquired by the economic

development department pursuant to the Statewide Economic Development Finance Act; and

                (8) the state parks division of the energy, minerals and natural resources department."

     Section 3. Section 13-6-8 NMSA 1978 (being Laws 2007, Chapter 57, Section 3) is amended to read:

     "13-6-8. DISPOSITION OF STATE PROPERTY.--The surplus property bureau of the transportation services division of the general services department may dispose of tangible personal property or a used state vehicle, except property acquired from the United States government, by advertising the availability of the property as follows:

          A. for the first forty-five-day period, to any agency that has entered into an agreement with the bureau;

          B. for the second forty-five-day period, to any agency or tax-exempt entity that has filed its written certificate of tax exemption with the bureau;

          C. for the third forty-five-day period, to any agency or tax-exempt entity or to the public through a storefront operation on days and at times specified by rule of the bureau; and

          D. after the third forty-five-day period, by auction or any other means of disposal in compliance with environmental standards for disposal of tangible personal property."

     Section 4. A new section of the Procurement Code is enacted to read:

     "[NEW MATERIAL] DISPOSITION OF A USED STATE VEHICLE.--

          A. The governing authority of each state agency, local public body, school district and state educational institution shall offer the right of first refusal in the disposal of a used state vehicle belonging to that authority to an organization recognized in New Mexico as a not-for-profit organization pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986.

          B. An organization recognized in New Mexico as a not-for-profit organization pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986 that accepts the right of first refusal from the governing authority of a state agency, local public body, school district or state educational institution shall have a reasonable period of time to purchase the offered used state vehicle at a price that a private consumer could expect to pay for a used vehicle in good condition.

          C. If an organization recognized in New Mexico as a not-for-profit organization pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986 fails to exercise the right of first refusal from the governing authority of a state agency, local public body, school district or state educational institution, the governing authority of a state agency, local public body, school district or state educational institution shall dispose of the used state vehicle according to procedures established pursuant to Section 13-6-8 NMSA 1978.

          D. The governing authority of each state agency, local public body, school district and state educational institution shall, prior to offering a used state vehicle to a not-for-profit organization described in Subsection A or B of this section for its first refusal, shall:

                (1) appoint a three-member committee to inspect the used state vehicle and make a finding that the used state vehicle is no longer economical or safe for continued state use;

                (2) file the finding under oath with the appropriate governing authority, where it shall remain as a public record; and

                (3) send the finding with a notice to the state auditor at least thirty days prior to its action of its intention to delete the property from its inventory.

          E. The appropriate approval authority for a state agency, local public body, school district and state educational institution may credit payment received from an organization recognized in New Mexico as a not-for-profit organization pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986 exercising its right of first refusal to the governmental body making the sale of a used state vehicle."