0001|                       SENATE MEMORIAL 2
    |
0002|     42ND LEGISLATURE - STATE OF NEW MEXICO - FIRST SPECIAL
    |
0003|     SESSION, 1996
    |
0004|                         INTRODUCED BY
    |
0005|                        NANCY RODRIGUEZ
    |
0006|     
    |
0007|                                
    |
0008|     
    |
0009|     
    |
0010|     
    |
0011|                           A MEMORIAL
    |
0012|     RECOGNIZING THE DEDICATION OF STATE, COUNTY, MUNICIPAL AND
    |
0013|     PRIVATE RECORDS MANAGERS AND CLERKS AND INFORMATION SYSTEMS
    |
0014|     PROFESSIONALS WHO PRESERVE AND DISSEMINATE IMPORTANT
    |
0015|     INFORMATION.
    |
0016|     
    |
0017|       WHEREAS, record-keeping has long been considered of great
    |
0018|     importance in New Mexico, dating back to 1540 when the military
    |
0019|     scribes of Francisco Vasquez de Coronado recorded the
    |
0020|     exploration of the vast frontier; and
    |
0021|       WHEREAS, when Don Juan de Onate set out to settle New
    |
0022|     Mexico in 1598, he chose to bring forty-one reams of paper with
    |
0023|     him in lieu of carrying more critical supplies; and
    |
0024|       WHEREAS, the New Mexico state records center and archives
    |
0025|     has in its repository a document prepared in 1621 that is the
    |
0001|     oldest surviving document prepared in the continental United
    |
0002|     States; and
    |
0003|       WHEREAS, Secretary of State Stephanie Gonzales first
    |
0004|     recognized the importance and dedication of public employees and
    |
0005|     elected officials by declaring April 5, 1995 as the first
    |
0006|     records and information management professionals day in New
    |
0007|     Mexico; and
    |
0008|       WHEREAS, the secretary of state's office is the official
    |
0009|     repository of records vital to government, commerce and industry
    |
0010|     in the state of New Mexico, and continues to be the premier
    |
0011|     records-keeping agency in New Mexico by its work in establishing
    |
0012|     standards for electronic signature authentication; and
    |
0013|       WHEREAS, Governor Gary Johnson has recognized the
    |
0014|     importance of establishing April 2, 1996 as the second annual
    |
0015|     records and information management day in New Mexico through his
    |
0016|     open door at four program; and
    |
0017|       WHEREAS, the association of records managers and
    |
0018|     administrators international represents nearly 11,000 records
    |
0019|     managers and information specialists throughout the world, with
    |
0020|     the purpose of promoting professionalism and education in 
    |
0021|     records and information management, and the association provides
    |
0022|     a forum for the exchange of information and the establishment of
    |
0023|     standards within information management and electronic record-keeping practices; and
    |
0024|       WHEREAS, the management and control and quality assurance
    |
0025|     of information is increasingly critical to every industry,
    |
0001|     business and government agency, and the systematic creation,
    |
0002|     distribution, storage and retrieval of records are of vital
    |
0003|     importance to the continued and efficient operation of all
    |
0004|     organizations; and
    |
0005|       WHEREAS, many public employees, public officers and elected
    |
0006|     officials at the state, county and municipal levels have worked
    |
0007|     long hours to assure the integrity, reliability, protection and
    |
0008|     preservation of vital public records under their custody; and
    |
0009|       WHEREAS, encouraging this type of education and public
    |
0010|     recognition promotes: productivity and profits, organizational
    |
0011|     efficiency, consumer and public awareness, the reduction of
    |
0012|     costs and budgets, decreases in public fraud and abuse, the
    |
0013|     elimination of duplicative procedures and regulations, the
    |
0014|     streamlining of processes, the simplification of paperwork, the
    |
0015|     recycling and reduced consumption of paper, the planning of
    |
0016|     operational change and systems analysis, the tracking and
    |
0017|     dissemination of information on criminal acts and activities,
    |
0018|     the protection of employee rights, the decrease of ethics
    |
0019|     violations, the reduction and avoidance of an employer's legal
    |
0020|     liabilities and preserves records for historical research and
    |
0021|     future generations of New Mexicans;
    |
0022|       NOW, THEREFORE, BE IT RESOLVED BY THE SENATE OF THE STATE
    |
0023|     OF NEW MEXICO that the legislative council service reserve the
    |
0024|     capitol rotunda on April 2, 1996 at noon for the celebration and
    |
0025|     proclamation of records and information management day in New
    |
0001|     Mexico; and
    |
0002|       BE IT FURTHER RESOLVED that each municipality and county
    |
0003|     and their respective executive, legislative and judicial
    |
0004|     branches be encouraged to recognize their public employees,
    |
0005|     public officers and elected officials who are interested in
    |
0006|     improving the quality management of their records and
    |
0007|     information systems in their home communities; and
    |
0008|       BE IT FURTHER RESOLVED that copies of this memorial be
    |
0009|     transmitted to the co-chairmen of the New Mexico legislative
    |
0010|     council.
    |
0011|                            - 4 -
    |